When setting up the audition details for your show you are able to add up to 25 time slots, each with an optional maximum capacity. When the number of performers who signed up for a particular block exceeds the maximum capacity, that time slot will no longer show on the audition form for the next auditionees.
The system checks time slot capacity whenever an auditionee loads the final step of the form, so it is possible if several people are signing up at the same time that the system may not have a chance to block a popular time slot for everyone. This has the highest chance to occur when you first announce that auditions are open, since that's likely when the most people will hurry to get the best time.
To lessen the chance of overbooking, schedule audition times for small groups insted of individual sessions, if possible. For example, schedule 6 people in 30-minute intervals (call them "arrival times") instead of booking individual time slots every 5 minutes. Auditionees usually don't mind waiting a few minutes and you'll be less likely to fall behind schedule when someone inevitably runs late.
Yes, you can demo Cast98 before you commit. Just go to cast98.com/demo
You can't skip the audition form but you CAN start scheduling rehearsals very quickly by posting your show now and inviting your cast members to submit the audition form right away. It takes them 5 minutes to complete and will save you hours of work!
The audition form is required because it's how performers give permission to the director to access their private information. It is also the quickest way to get their conflicts into the system so that the Schedule Maker can work its magic.
As your cast submits their audition form on Cast98, you'll need to assign them to the cast list so that they show in the Schedule Maker.
It would be a disservice to your performers if you tried to find a workaround to DIY instead of using Cast98's audition form. They will love the ability to filter and export their rehearsals, and you will be finished in a flash!
Yes! If you want to reject late conflicts, you don't need to do anything extra. Why? Because the audition form only captures a snapshot of their conflict calendar when they sign up. If they add or remove conflicts after that, they must notify you (the director) so that you can make the choice on a case-by-case basis!
If you choose to accept late conflicts, make sure actors know to tell you when they make any changes. Then go to the Auditionee Dashboard, open the performer's audition form, and click Save & Sync Conflicts at the bottom of their Q&A. That'll pull a fresh copy of their conflicts into the form so that the Schedule Maker recognizes them.
The premade audition form already includes all the information regularly found on paper forms: demographic info, emergency contact info, past experience, conflict calendar, and role preferences are all built-in. There's even space for additional information so that auditionees can leave freeform comments as instructed by the audition details.
For theatre companies with a Pro Membership, audition form sections can be toggle on/off, and extra questions can be added.
Public middle schools and high schools can enjoy the same deal we offer non-profit organizations, which is a hefty discount on the Basic Membership. The per-show rate (non-members) is unchanged.
If you are directing a show for a nonprofit theatre company or public school, you can self-identify as a not-for-profit organization after you've created a studio page on Cast98. In your studio's Admin Tools, go to Membership and provide your tax ID for verification purposes. Then you'll be able to sign up for the Basic Membership at a steep discount!
Yes, you can absolutely use Cast98 as long as you don't mind nomenclature like auditions, rehearsals, and shows. Dance studios, schools, drama clubs, chorus groups, film studios... heck, even sports teams, study groups, and non-performance-based organizations can benefit from Cast98's powerful scheduling tools.
Headshot and resume uploads are included for performers on their profile. They can update these at any time and the auditionee dashboard will always show the current version.
Yep! Your cast members can export any of their rehearsals from the schedule to Google Calendar, Apple Calendar aka iCal, Outlook, or Yahoo! Calendar.
If you need to reset your password, follow the Forgot My Password prompts next time you try to login. If you don't receive the password reset email within a couple minutes, check your spam folder. Add "firstname.lastname@example.org" to your email address book to ensure delivery.
Remember: You can login with the email address that you setup when you first created your profile!
If you don't receive the reset email after multiple attempts, and you confirmed that it's not in your spam folder, please contact support and ask for a direct link to reset your password.
As of March 2022, this should no longer be an issue because parents don't need to create a separate account for their theatre kids. They only need to add an audition profile to their primary account for each child. It's so easy!
Yes you can! Repertory companies do this every year - they hold one big audition call and cast multiple shows, usually in the summer. Here is a help guide explaining how to have one audition for many shows.
The gist is to create an extra show, give it an arbitrary name like General Auditions, and use it as your sole-source for auditions. Then have your selected cast members submit the audition form on each of your real shows so that each show director can create the cast list for their production like normal and start scheduling rehearsals right away.
Not bad for one night's work!
We add new servers as demand dictates or can setup a private server for your organization to take advantage of enhanced privacy and support. Contact us to learn more about Cast98 EDU/X and regional availability.