Audition Details

On the page:

Publish audition form (toggle)
Audition details (long text)
Audition time slots (table)

Publish Audition Form

You must set the audition form to public to enable performers to sign up. If you want to disable signups at any point, you can toggle the audition form back to admin only.

Describe for potential auditionees what they can expect at auditions. Don't overthink it - simply tell them how to prepare and attempt to prevent common questions.

This information is displayed in multiple places:

On the public show page
On the first step of the audition form (disclaimers and disclosures)
On the last step of the audition form (show-specific questions and role preferences)

This space can be leveraged to provide instructions to auditionees while they are filling out the audition form.

e.g. "Rehearsals will only take place on weekends (Fri-Sun), so you don't need to note any weekday (Mon-Thu) conflicts."
e.g. "Use the Additional Information box on the audition form to confirm your willingness to provide your own costume."

Pro Tip: The audition details work in tandem with the character list, where you can create a list of available roles with a short description of each. This helps auditionees who might be unfamiliar with the show decide which role(s) they might attain.

Here are some more suggestions/writing prompts you might consider in your audition details:

What format will the audition follow; will there be a group component or just individual?
Should auditionees prepare a monologue or ?
Should auditionees provide their own music, and in what format?
When will callbacks be held?
How long will the audition last and will auditionees be released immediately or expected stick around for a group component?
Will there be potentially prohibitive cast rules or requirements? i.e. age limits, performance/membership dues, ad sales, concession donations, mandatory cast meetings/set builds, attendance rules, self-provided costumes

Pro Tip: Cast rules and requirements can be entered on the cast list for inclusion when sending role offers, but mentioning them in the audition details too can help reduce offer rejections.

Time Slots

Time slots are optional but extremely beneficial. Even when holding general auditions, it can be helpful to distribute arrival times by asking auditionees to sign up for a block of time. Not only does this help manage the flow, it can offset future frustration if auditionees might otherwise end up waiting a long time for their turn.

Pro Tip: Do not create time slots that are too specific. Unless individual auditions will last more than 15 minutes each, it is highly recommended that you schedule in groups of at least 3 and optimally 5 or more.

The advantages of strategically scheduling in groups are numerous:

Less disruption if an auditionee arrives a little late
Less disruption if auditions start to run long
Auditionees don't mind waiting a few minutes for their turn

When using time slots, each block must be given a date, start time, and name. Directors can optionally set an end time and max capacity. Setting a max capacity will disable the time slot automatically if the number of signups exceeds the defined threshold.

Pro Tip: You can estimate how long each individual audition will take to calculate a steady pace. For example, auditionees preparing a 30-second solo and performing a scale and answering a couple questions will require 2-2.5 minutes each, with approx. 60 seconds to transition each auditionee. So you can expect to see 12-15 auditionees per hour at this pace, so your time slots could be set to invite 3-4 auditionees every 15 minutes.