How Cast98 Works Theatre Production Software

First Time Only Getting Started

For Directors

  • Create a free Cast98 user account
  • Create a studio page on Cast98

For Performers

  • Create a free Cast98 user account

Audition Scheduling Before Auditions

For Directors

  • Post a show on Cast98
  • Make a list of available roles/characters
  • Define audition expectations
  • Publish audition form
  • Announce auditions

For Performers

  • Submit the audition form/conflict calendar

Audition Management During Auditions

For Directors

  • Use the audition dashboard
  • Check-in auditionees upon arrival
  • Save comments and scores for each auditionee
  • Send callback invitations (as needed)

For Performers

  • Show up to audition
  • Come prepared and be punctual

Casting Management After Auditions

For Directors

  • Assign performers to cast & crew lists
  • Send role offers
  • Publish & announce cast list

For Performers

  • Obsessively refresh show page for cast list announcement
  • Read cast rules/contract
  • Accept any role offer(s)
  • Update common sizing info on talent profile

Rehearsal Scheduling Before Rehearsals

For Directors

  • Make the rehearsal schedule
  • Attach files as needed to rehearsal schedule
  • Send attendee messages as schedule evolves
  • Add costumer on crew list for access to size charts

For Performers

  • Introduce yourself on bulletin board
  • Share messages & media on bulletin board
  • Export rehearsals to personal calendar

Rehearsal Management During Rehearsals

For Directors

  • Track rehearsal attendance
  • Post rehearsal notes
  • Activate the built-in playbill

For Performers

  • Maintain a positive attitude & energy
  • Check rehearsal notes every night
  • Update cast bio on talent profile
  • Let the director know if you make changes to your conflict calendar

Theatre Management After Final Bows

For Directors

  • Use inventory tool for set strike
  • Review rehearsal attendance summary
  • Save reputation notes for cast superstars
  • Share audition reports with performers
  • Review survey responses
  • Tell us how we can improve Cast98 for next time

For Performers

  • Respond to post-show survey
  • Share your favorite memories on the bulletin board
  • Review audition report
  • Search for other upcoming auditions

FAQ: Can I Skip Auditions?

Yes - every time you post a show you can choose your starting point, so if you want to skip ahead in the production cycle and get straight to making a rehearsal schedule or creating a playbill, you can do that.

Do More With XL

Your theatre production can be enhanced with customizable and collaborative elements that support bigger shows with more complex needs. This is an optional paid upgrade for your studio.