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Rehearsal Schedule Builder

Cast98 docs

Scheduling rehearsals for a large cast is a nightmare from which there no escape. It must be done, and it takes a huge time investment from directors and/or stage managers tasked with the undertaking.

With Cast98, a show director can immediately transition from completing the cast list to scheduling rehearsals. The powerful Schedule Builder automatically imports all conflicts from cast members' submitted audition forms and syncs them up for easy side-by-side, visual comparison. Boom - that's a solid 4-6 hours of tedious administrative work, gone forever.

Rehearsal Groups

Directors can organize cast members into rehearsal groups from the Edit Cast & Crew pane, and these pre-defined clusters make the scheduling process for large casts much simpler. With a single click, every actor in a rehearsal group is selected as an attendee and their conflicts are visible on the scheduling tool.

Rehearsal Conflicts

The rehearsal schedule will always show the names of performers who have conflicts for a given rehearsal so that even after the schedule is published, the cast and directors can see who is expected to miss any given rehearsal.

Accepting Late Conflicts

It is up to the director to decide whether or not to accept late conflicts. When a performer submits an audition, a copy of all their noted conflicts is attached to their audition form. When building the schedule later, only the submitted conflicts are visible to the director.

If a performer adds conflicts after auditions are over, the director can import the new conflicts by using the Save & Sync feature on the Auditionee Dashboard.

Publish the Rehearsal Schedule

Cast members cannot see the rehearsal schedule until the show's director is ready. A director can publish the schedule from the Edit Show Details pane, at which point cast members can log into their Cast98 account and see it on their Backstage Dashboard.

We don't expect directors to spend more than an evening building a schedule for a large cast (the preview above is from a real show with real cast of 102), which is a vast improvement over the two-week turnaround that many part-time directors fight to achieve. Making changes to the schedule later is just as easy, and performers see only the newest version when they log into Cast98.

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